Exhibitor Packages
Choose the Right Package for Your Business
Whether you're launching a destination, showcasing a venue, promoting travel solutions, or presenting event services, Meet Nairobi offers exhibition packages designed to help you connect with qualified buyers, generate leads, and grow your business across Africa.
Standard Booth Package
Early Bird Rate $2,250
(Valid until 31 Dec 2026)
Standard Rate $2,750
(From 01 Jan 2027)
Choose the Standard Booth Package for a premium, ready-to-use exhibition stand designed to maximize visibility, buyer engagement, and business opportunities.
Featuring a fully branded backdrop, TV screen, dedicated B2B meeting desks, and access to the Hosted Buyer and Qualified Buyer appointment program.
Ideal for hotels, resorts, convention centres, airlines, destinations, technology providers, and organizations seeking a strong presence, increased brand exposure, and meaningful meetings with key decision-makers from across the business events and business travel sectors.
Note: Exhibitors must provide artwork for the backdrop banner in line with the design specifications provided by the organiser.
Inclusions:
- 2 B2B desks (4 chairs each)
- 3.6m x 2.4m reusable branded backdrop
- 55" Plasma TV screen
- 3 Exhibitor passes
- Power connection
- Small dustbin
- Lockable cabinet
- Pre-scheduled appointments with qualified buyers
- Lead scanning through the event app
- Welcome Reception access for 3 representatives
- Event app push notification
- Website & app listing
- Dedicated social media spotlight
- Access to attendee list
- Dedicated Meet Nairobi support
Ideal for: Hotels, resorts, convention centres, airlines, destinations, technology providers, and organizations seeking strong presence and brand exposure.
Desk Allocation: 2 B2B desks (4 chairs each)
Booth Size: 3.6m x 2.4m branded backdrop
Business Pod Package
Early Bird Rate $1,050
(Valid until 31 Dec 2026)
Standard Rate $1,350
(From 01 Jan 2027)
Choose the Business Pod Package for a professional and cost-effective exhibition presence designed to maximize buyer engagement and brand visibility.
Featuring a branded backdrop, dedicated B2B meeting desk, and access to the Hosted Buyer and Qualified Buyer appointment program.
Ideal for DMCs, TMCs, event agencies, tour operators, technology providers, and specialist suppliers seeking quality appointments, targeted networking, and a strong marketplace presence without the investment of a larger stand.
Note: Exhibitors must provide artwork for the backdrop banner in line with the design specifications provided by the organiser.
Inclusions:
- 1 B2B desk (4 chairs)
- 2.4m x 2.4m reusable branded backdrop
- No TV screen
- 2 Exhibitor passes
- Power connection
- Small dustbin
- Lockable cabinet
- Pre-scheduled appointments with qualified buyers
- Lead scanning through the event app
- Welcome Reception access for 2 representatives
- Event app push notification
- Website & app listing
- Dedicated social media spotlight
- Access to attendee list
- Dedicated Meet Nairobi support
Ideal for: DMCs, TMCs, event agencies, tour operators, technology providers, and specialist suppliers seeking quality appointments and targeted networking.
Desk Allocation: 1 B2B desk (4 chairs)
Booth Size: 2.4m x 2.4m branded backdrop
SME Pod Package
Early Bird Rate $385
(Valid until 31 Dec 2026)
Standard Rate $450
(From 01 Jan 2027)
Choose the SME Pod Package for an affordable and accessible way to showcase your business, connect with buyers, and build industry visibility.
Designed for startups, emerging suppliers, and youth-owned businesses, the package includes a dedicated meeting table and access to the Hosted Buyer and Qualified Buyer appointment program.
Ideal for event agencies, tour operators, travel startups, technology innovators, and small businesses looking to generate leads, build partnerships, and establish their presence within the business events and business travel marketplace.
Note: Eligibility is limited to companies incorporated within the last three years or Kenyan youth-owned businesses aged 18–35 years.
Inclusions:
- 1 B2B desk
- 2 chairs
- 1 Exhibitor pass
- Power connection
- Pre-scheduled appointments
- Lead scanning
- Welcome Reception access for 1 representative
- Website & app listing
- Social media spotlight
- Access to attendee list
Ideal for: Event agencies, tour operators, travel startups, technology innovators, and small businesses building leads and partnerships.
Desk Allocation: 1 B2B desk (2 chairs)
Booth Size: Shared table setup
Space Only Package
Early Bird Rate $180/SQM
(Valid until 31 Dec 2026)
Standard Rate $220/SQM
(From 01 Jan 2027)
Choose the Space Only Package for complete flexibility to design and build a custom exhibition stand that reflects your brand, products, and business objectives.
This option provides a blank canvas for creating a unique and impactful presence on the exhibition floor.
Ideal for destinations, hotels, airlines, convention centres, technology providers, and organizations seeking a larger footprint, immersive brand experiences, and bespoke stand designs that maximize visibility and engagement.
Note: Space Only exhibitors are responsible for stand design, construction, furniture, branding, power distribution, and all additional stand requirements, subject to the organiser's exhibitor manual and venue regulations.
Inclusions:
- Raw exhibition space only
- 4 Exhibitor passes for the first 18 sqm, plus 1 additional pass for every extra 9 sqm
- Pre-scheduled appointments with Hosted Buyers and Qualified Buyers
- Lead scanning via the event app
- Welcome Reception access for 4 representatives, plus 1 additional access for every extra 9 sqm
- Event app push notification
- Website & app listing
- Dedicated social media spotlight
- Access to attendee list
- Dedicated Meet Nairobi support
Minimum for Custom Booths:
- Single-storey: 18 sqm
- Double-storey: 30 sqm
- Double-storey booths are subject to a 40% surcharge on the upper floor area
Ideal for: Destinations, hotels, airlines, convention centres, technology providers, and organizations seeking a larger footprint and bespoke stand designs.
Desk Allocation: Custom (subject to stand design)
Booth Size: Raw space, priced per sqm
Exhibitor Extras & Add-Ons
| Extra Item | Rate (USD) | Notes |
|---|---|---|
| Additional Exhibitor Pass | $350 each | Includes networking access, and event materials for all 3 days. |
| Additional Networking Dinner Ticket | $95 each | For extra representatives or guests beyond the included passes. |
| Extra B2B Desk & 4 Chairs | $220 per set | Ideal for companies expecting high appointment volumes. |
| Additional TV Screen (55") | $450 each | Includes mounting and power connection. |
| High Table & 2 Stools | $135 per set | Great for informal meetings or product displays. |
| Lounge Set (4-Seater) | $450 per set | Sofa-style seating with table for relaxed meetings. |
| Branded Counter (1.2m W x 1m H x 0.5m D) | $180 each | Front-facing counter with your logo, ideal for reception or product display. |
| Extra Power Outlet (Single) | $40 each | 220V/240V, standard plug point. |
| Digital Promotion – Event App Banner | $200 | Rotating banner ad on the event app during all 3 days. |
| Digital Promotion – Website Spotlight | $150 | Featured on the Meet Nairobi 2026 website for 4 weeks pre-event. |
| Printed Catalogue Premium Listing | $100 | Highlighted entry with logo in the official event catalogue. |
| Directional Signages | $600 per set | Directional signages placed in key walkways leading to main areas. |
| Digital Screen Ads – Main Hall | $750 | 15-sec video/image looped on main hall digital displays during all 3 days. |
| Photo Wall Branding – Shared | $600 | Logo placement on official event photo wall used by attendees. |